Practical and Helpful Tips: Options

What Is CMMS Software?

CMMS is a shortened term for Computerized Maintenance Management Software to which this refers to the set of programs that are designed to improve the effectiveness and efficiency of maintenance activities. But there are many people who ask on what it exactly does. As a matter of fact, the answer lies on the features that it has.

When maintenance functions are monitored, scheduled and planned, this can improve the maintenance effectiveness as well as efficiency. With this being said, most of the CMMS solutions contain varieties of tools that assist in accomplishing this including work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.

As for those who are not IT oriented, CMMS system can be used directly on the computers used by the company or hosted or web based. Of course, each method has its merits and demerits but generally speaking, web based CMMS offers lower TCO or Total Cost of Ownership. The moment when CMMS solution has been integrated with maintenance staff and management trained on using the program, work orders, work requests, it is the time when preventive inspections, repairs and maintenance can be assigned, scheduled and processed.

By using mobile devices, the results are then transmitted to CMMS. Results are stored and are used for providing various management reports so by that, maintenance managers know where their assets are as well as the condition that they’re in.

Maintenance staff effectiveness and efficiency are increased by means of streamlining work management process. Say for example that it is properly implemented, it is expected to gain approximately 10 to 30 percent decrease in repair, operational and maintenance cost. The reduction in cost with the use of the aforementioned tools become possible as such solution lets the maintenance management, organizes work management and eliminates paperwork which become proactive.

With proactive maintenance operation, it makes it possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently.

Meaning to say, CMMS solution gives maintenance and facility managers a better control of their maintenance management.